Table of Contents
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Pre-Advised Warehouse Receipt

The pre-advised warehouse receipt enables early planning and recording of incoming goods on the basis of advance delivery notices.

Purpose

The pre-advised warehouse receipt simplifies preparation and speeds up the availability of goods after arrival. Through early pre-advice, the delivery can be efficiently organized and pre-recorded in the system. This can be done via a DESADV message, a delivery portal, or manually by email.

Prerequisites

For the pre-advised warehouse receipt, the status must be set to "advised" and an expected arrival time must be stored.

Process Flow

  1. Pre-advice of the delivery

    • The supplier sends an announcement of the delivery via DESADV (EDI), a delivery portal, or by email.
    • Recording in the system with a planned goods receipt date.

  2. Preparation for arrival

    • Identification of the affected orders and items.
    • Checking for possible discrepancies and early clarification with purchasing.

  3. Arrival of goods

    • Warehouse receipt without a renewed reconciliation, since the data is already available.
    • Faster transition to the next work process.

  4. Posting and further processing

    • Recording and assignment of goods.
    • If necessary, corrections and consultation with purchasing.

Roles

  • Warehouse receipt employee: Recording and processing of the warehouse receipt.
  • Purchaser: Checking and early clarification of discrepancies.

Documents

  • Source documents: Purchase orders, inbound stock post orders (3PL), returns, and transfer orders.
  • Warehouse receipt: Central document for documenting the delivery.
  • Inbound stock post and move job: Further processing steps.

Setup

No special system setup is required for the pre-advised warehouse receipt.

Process Integration

When a delivery is pre-advised, the warehouse receipt can be recorded directly in the system without a manual reconciliation on arrival. This leads to faster availability of goods and minimizes delays. Through early pre-advice, possible discrepancies can be clarified with purchasing before the truck or container arrives.

Variants

  • Manually pre-advised warehouse receipt: Direct recording by employees.
  • Automatically pre-advised warehouse receipt: Transfer via DESADV or the delivery portal.
  • Recording of document lines: Retrieval of relevant order data, filtering by specific criteria (e.g. mobile WR with/without GS1).